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Minutes of the Meeting held on Monday 5th November 2007
Present: Councillors Sayce, Pete Barrass, John Davison, Steve
Gleadhill, Melna Martin,
Dave Porter, Ian Hall, Norman Hook, Mrs M Senior, Temporary Clerk.
Also present: District Councillors Argent and Dale
Apologies:
Councillors Tracy Warhurst-Walker, Barbara Gravenor, Diane Hinchcliffe,
County Councillor Ray Thompson.
Mrs Sayce opened proceedings by welcoming Mrs Mandy Senior as the temporary
clerk while Mrs Williams is away. Mrs Senior will also be attending the December
meeting.
07/56 Declarations of Interest – None
07/57 Minutes
The Minutes of the meeting held on 1st October 2007 were agreed.
07/58 Matters Arising –
Meeting with Richard Powell (Tynedale Community Partnership) re Belonging
Communities - A meeting has been arranged by Tynedale Council on Monday 26th November 2007
at 6.30pm to seek the views of each Parish Council and Town Council in Tynedale
on the proposed boundaries of Belonging Communities.
Mount View Terrace surface – SICA have received
no response to their letter regarding the state of the road. Parish Council to
write requesting outline plans and timescales for the repair work. Clerk to write
to NCC.
Recycling – The back cover of ‘Your County’ magazine
has an article about recycling. The information given in this article differs
to the information Broomley and Stocksfield Parish have regarding what can and
cannot be recycled. Phillip Hindmarsh will explain in details when he attends
the meeting on 3rd December.
07/59 Public Participation
Flooding on New Ridley Road – Tynedale Council has looked at the situation.
There is a known problem of flash flooding on the road. There has been a significant
increase during the year. Tynedale are monitoring the situation to see if this
will require attention. This is a civil matter with the land owner if residents
feel this causes a risk. The landowner has not infringed any planning rules.
The change of texture on the Gallops from woodchips to sand/soil should improve
the situation. It may be that regular maintenance of the gulleys around Tynedale
Gardens could improve the situation.
Shooting in Broomley Woods – There were concerns
over alleged shooting near to the public footpaths around Hindley Road. Clerk
to contact the police to establish the legislation around shooting laws.
The play areas around Birkdene and Ayton Close were discussed. The play areas
are becoming dangerous with rubbish left piled up, and a wall which appears to
be unstable. There are also cars parking on the play area at Welton Close. Mrs
Dale is to investigate to clarify who is responsible for this area.
07/60 Branch End Play Area Regeneration –
Deed of Dedication and Contract received. Ratified, signed and endorsed by Mrs
Sayce.
07/61 Correspondence
The Correspondence received had been listed on the agenda.
Branch End Surgery – A letter has been received from Dr Maguire regarding
setting up a local patient’s forum. The new Practice Manager, Sue Shone
is keen to do this. Mrs Sayce will contact Dr Maguire to discuss further.
Standards Board – A letter received from the Standards
Board requesting confirmation that the Code of Conduct has been adopted including
clause 12(2). Clerk to write to the Standards Board to confirm acceptance of
Code on 3 September, including clause 12(2).
Tynedale – A letter had been received regarding
the provision of additional bottle bank facilities in the parish. Deferred until
December meeting.
Tynedale – Acknowledgement of letter for the Provision of Public Toilets
had been received. They advise the demand that the Parish Council identified
does not fall within the policy criteria agreed by the Council for providing
public conveniences. It was discussed that the garage does have toilet facilities’ which
can be used by the public. Mrs Sayce has agreed to contact the garage to obtain
their views on users of the play area using their toilet facilities.
07/62 Youth Service Provision and Funding – see
precept
SICA have been advised that the youth club has been temporarily suspended due
to the lack of children attending since September. A new youth leader has been
appointed and it is hopeful that the youth club will resume in due course. It
was decided that better communication with the youth service was required. Mrs
Sayce and Mr Hooks have a meeting with Dr Shaw on Wednesday 7th November and
will report back at December meeting.
07/63 Finance
The Accounts for October had been circulated and were approved.
Precept – Discussed and agreed that increase
of 7.6% appeared to be too high. A 3% increase would bring the precept to £51912.00.
It was agreed to remove the Payroll administration costs of £250.00, the
Sensory Garden of £200 and to reduce the figure for the New Football Pitch
to £1000
from £1500. It was also agreed that the level of funding for the Youth
Service should be reviewed and consideration be given to funding the setting
up of a Youth Club for under 13s at SICA. It was agreed that the level of funding
re Youth Services should be kept at a level of £9000 however the way the
funds were distributed should be reviewed.
07/64 Brief Reports from Advisory
Groups and Council Representatives
a) Parish Plan – Nothing to report.
b) Planning – Nothing to report
As Mrs Warhurst-Walker did not attend the meeting there was no information
available.
c) Transport & Highways
Vehicle Activated Calming Signs (VACS) -
Not all information was available at this time. 1 quote has been received. Mr
Davison will provide detailed costs at the December meeting.
Proposals for a new River Crossing
Report attached
d) Footpaths & Environment Group
Report from Rights of Way & Environment Group attached.
e) Play Facilities Group
BEPA – Work started on Phase 2 of BEPA on Tuesday 30th October 2007. All
levelling of the site has been completed and installation of the play equipment
began on Friday 2nd November. A message from Kevin Selwood of Kompan confirmed
that everything is on schedule and with good weather the installation should
be complete in about 3 weeks. As requested by the Big Lottery a sign will be
put up at the play area advising of their involvement with the project.
f) Sensory Garden - nothing to report
g) Sports Facilities
h) Communication
Dave Porter is to put together the December edition of NE43 News. This will be
published for distribution on 4th December. Mr Porter has contacted Robson Print
and they are able to produce the edition in less than 1 week. This will be a
colour edition and will include the latest photographs of Branch End Play Area
and MUGA. If anyone has anything for the issue please contact Mr Porter to enable
him to allocate space. Information to be given to Mr Porter by 26th November.
i) Council Representatives
Dave Porter is to attend the Eastern Tynedale and Western Castle Morpeth Forum
tomorrow,
6th November 2007.
j) General Purposes
k) Policy Group
The Belonging Community boundaries are a major topic on the Eastern Tynedale
and Western Castle Morpeth Forum agenda tomorrow. Dave Porter is to attend. It
was discussed and decided that Broomley and Stocksfield Parish Council favour
a Belonging Community consisting of contiguous Parish Councils to the east of
Hexham. It was felt that Prudhoe Town Council would stand on its own.
07/65 Other business
Mrs Sayce will lay the wreath on Remembrance Sunday.
07/66 Date of Next Meeting - Parish Council 5th December
2007
The meeting closed at 10.00p.m.
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