Maintenance of the Covenant
The Covenant is actively maintained though meetings of Covenantors and
an Estate Committee. A meeting of owners is held annually at the end of April
to receive reports from the Estate Committee and the Treasurer. The Annual Meeting
elects officers for the coming year and members of the Estate Committee, a third
of whom retire each year. The Estate Committee is responsible for the consideration
of building developments on behalf of the Covenantors.
The Estate Committee
The Estate Committee was established under the terms of the original
covenant to monitor building plans. Committee members receive no payment for
their work. The Committee meets on the second Wednesday of each month (except
August) to consider plans for the development of new or existing buildings.
When the Committee receives an application, owners who may be affected by the
development are invited by letter to view the plans within a due notice period
and to express an opinion. The Committee then decides whether the proposed development
is broadly in line with the guidelines, taking into account the opinions, if
any, from neighbours. Committee members who are affected by a development are
excluded from any discussion and voting in relating to the application.
If the plans are approved, the Committee issues a P2 form that notifies the
owner that they have two years to start the development. The P2 form contains
a tear-off strip that should be returned to the Estate Secretary within a week
of the development starting. This enables the Committee to monitor the development
to ensure it complies with the approved plans. When the development is complete,
the owner informs the Committee by returning the remaining section of the P2
form. If the development has been completed in compliance with the approved plans
a P3 form is issued.
Owners who propose to develop their property must submit two copies
of the plans to the Estate Secretary not less than 10 days before an Estate Committee
meeting. These should include a location plan, a block plan and a general arrangements
include new buildings, garages and sheds.
In order to maintain the Covenant the Estate needs to raise a modest
amount of income each year. This is required to pay an honorarium to an Estate
administrator, for the maintenance of the common land and, if required, obtain
legal advice from the Estate's solicitors. Each year the Treasurer provides
owners with a copy of the Estate's accounts and recommends the amount of
the annual subscription. This is voted for at the Annual General Meeting.
Information supplied by the Painshawfield Estate Committee.
For further information contact the secretary to the Estates Committee, Jo Bramley,
on 07809 219931 or email.
Download a copy of the Chairman's Report 2009/10